Privacy Policy

Veritrec Recruitment Solutions Ltd (09144304) created this privacy statement to
demonstrate our ongoing commitment to the privacy of our candidates and clients. The
following statement details our information gathering and dissemination practices for this
website.

Candidates

CV Submission

Veritrec consider your CV as a very personal document and therefore treat your information
enclosed within your CV as highly confidential and we will not reveal or disclose this
information to any third parties, other than potential employers for whom we have a
vacancy we deem you suitable for and whom you have consented to view your CV. You
retain the full control over your CV and you may request removal of your CV from our
database at any time.

Consent

Veritrec will ensure that written consent is gleaned from all candidates prior to CV
submission to the end client. Veritrec have a simple process where alongside the job details
(company name, job spec, salary details) a GDPR consent form is forwarded to the
candidate. This form reflects the data for the candidate that will be stored on the database
and mainly (but not exclusively) contact details (Upon placement, Veritrec will also hold
right to work details).
Employers

Vacancy Submission

Veritrec regard your vacancy requirement details as confidential and we will not reveal this
information to any third parties, other than candidates we deem suitable for your vacancy.
You retain full control over your vacancy details and you may request removal of your
vacancy from our database at any time.
Terms and Conditions for our Services
Any requests for Terms and Conditions (T&Cs) will be treated as confidential and we will not
reveal or sell your company and contact details to any third parties. Your details will be
stored on our database however you may request the removal of your company and contact
details at any time.

Privacy Statement

Veritrec Recruitment Solutions Ltd will collect the personally identifiable details that you
provide to us (“your personal data”) exclusively for the purposes of providing you with
recruitment services. In providing recruitment services to you we will only use your data in
accordance with the terms of the following statement.
If at any time you feel that Veritrec are not abiding by this privacy policy, please contact us
on gdpr@veritrec.co.uk

Information Collection

Veritrec Recruitment Solutions Ltd is the sole owner of the information collected on this
website. We undertake not to sell, share, or rent this information to others. For the
purposes of the Data Protection Act 1998, all members of Veritrec Recruitment Solutions
Ltd are data processors and the designated Data Controller to whom all queries should be
addressed is;
gdpr@veritrec.co.uk

Use of Information

The information you provide to us, which includes contact information and information
regarding the type of candidate you are seeking and their skills, qualifications and
experience or alternatively if you are a candidate the type of position you are seeking is
used to enable us to provide both clients and candidates with recruitment services. Veritrec
does not use this information for any other purpose.

What we do with your data

Your data will be entered onto our CRM and retained for up to 5 years. Information and
opinions relating to you provided by yourself and by others may be added to your data in
the course of the recruitment process. Your data may be subject to verification. This may
involve the following: your references may be taken up and any qualification which is
indicated on your application may be verified by contacting the appropriate body.

Except as indicated below, your data will be accessible only by our authorised personnel and
will only be disclosed to third parties with your consent. Your data will be used for the
purpose of determining your suitability for employment with our clients. It may also be used
for statistical analysis. It may be used for the purposes of: legal proceedings (including
prospective legal proceedings); obtaining legal advice; establishing, exercising or defending
legal rights; compliance with any legal obligation to which Veritrec Recruitment Solutions
Ltd is subject; maintaining the security of Veritrec Recruitment Solutions Ltd and its
personnel; prevention and detection of crime or fraud; compliance with any request from
regulatory authorities or other relevant public authorities or agencies.

By submitting your data in response to any vacancy advertised on this website you give your
consent to the processing of your data.

Cookies

Our Site may use “cookies” to enhance User experience. User’s web browser places cookies
on their hard drive for record-keeping purposes and sometimes to track information about
them. User may choose to set their web browser to refuse cookies, or to alert you when
cookies are being sent. If they do so, note that some parts of the Site may not function
properly.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and
gather broad demographic information for aggregate use. IP addresses are not linked to
personally identifiable information.

Links

This website may contain links to other sites. Please be aware that Veritrec Recruitment
Solutions Ltd is not responsible for the privacy practices of such other sites. We encourage
our users to be aware of this when they leave our site, and to read the privacy statements of
each and every website that collects personally identifiable information. The privacy
statement you are reading applies solely to information collected by Veritrec Recruitment
Solutions Ltd whether via this website or through any other means.

Security

We adopt appropriate data collection, storage and processing practices and security
measures to protect against unauthorized access, alteration, disclosure or destruction of
your personal information, username, password, transaction information and data stored
on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL
secured communication channel and is encrypted and protected with digital signatures.
If you have any questions about the security at our website, you can email us at
gdpr@veritrec.co.uk

Amendments to your Personal Information:
If you wish to notify us of any change to your personally identifiable details or if you become
aware of, or suspect that there may be errors in, your data, please e-mail us
at gdpr@veritrec.co.uk

Access

You can request from us at any time to provide a copy of the information that we hold
about you. If you would like to make a request please e-mail us at gdpr@veritrec.co.uk. You
have a right to ask us to remove your data from our records. Should you ask us to remove
your data from our records we will offer you two options:

  1. We can delete your data entirely; or
  2. We can delete most of your data but keep enough identify you so that we do not
    contact you again in the future.

Subject Access Requests

An individual can ask to see data stored on them by Veritrec Recruitment Solutions. This will
be provided free of charge and within one calendar month of the request. Veritrec manage
a Subject Access Request log to store requests and prioritise. Veritrec can ask for an
extension up to 3 months for complex requests. In these instances Veritrec will inform the
subject within the first month the reason for the extension. In the case of a request, Veritrec
will send you a SAR (Subject Access Request) form for completion.

Notification of Changes

If we decide to change our privacy policy, we will post those changes on our website so that
our users are always aware of what information we collect, how we use it, and under
circumstances, if any, we disclose it. If at any point we decide to use personally identifiable
information in a manner different from that stated at the time it was collected, we will
notify users by way of an email. Users will have a choice as to whether or not we use their
information in this different manner. We will use information in accordance with the privacy
policy under which the information was collected.

Contacting Us

If you have any question about this Privacy Policy feel free to contact us at:
Veritrec Recruitment Solutions Ltd
01865 688323
gdpr@veritrec.co.uk

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